# Automatic Album Token Generation using a Flow (Admin-Oriented) ## Overview This article explains how the invocable Apex `GenerateAlbumTokenAutomation` generates an online token to access a SharinPix Album through a Salesforce Flow. It covers the following: 1. [Input Parameters](#input-parameters) 2. Flow Configuration Guide * Step 1: [Prepare Custom Field To Store Token](#step-1-prepare-custom-field-to-store-token) * Step 2: [Configure a Record-Triggered Flow](#step-2-configure-a-record-triggered-flow) * Step 3: [Add the Action to Generate the Album Token](#step-3-add-the-action-to-generate-the-form-token) * Step 4: [Add Update Element](#step-4-add-update-element) * Step 5: [Save and Activate the Flow](#step-5-save-and-activate-the-flow) 3. [Demo](#demo) {% hint style="warning" %} **Prerequisites** Before configuring this automation, ensure the following: * You have the latest **SharinPix Package** installed. This feature requires version **1.346** or higher. You can follow [this guide](https://docs.sharinpix.com/faqs/how-to-update-sharinpix-package-from-the-appexchange) to upgrade your SharinPix Managed Package to the newest version. {% endhint %} ## Input Parameters Below are the inputs required when using the `GenerateAlbumTokenAutomation` invocable method in a Salesforce Flow. These parameters must be provided to successfully generate an album token.

Parameter	Description	Required/Optional
recordId	The Salesforce Record ID (e.g. Work Order ID) to generate Album token for.	Required
permissionId	Name or ID of the SharinPix Permission object (of type Album) to be used for token generation. If no SharinPix Permission is specified, the user will receive an album token with basic abilities.	Optional
expiry	Number of days after which the token will expire.	Optional

## Flow Configuration Guide The following flow setup uses a **Record-Triggered Flow** to automatically generate a SharinPix token when a record is created or updated. The **Work Order** object is used here as an example, but you can apply the same automation to any Salesforce standard or custom object, depending on where you want to generate the token. ### Step 1: **Prepare Custom Field To Store Token** A field is needed on the Work Order object to store the generated token. To do so, create a **Text Area (Long)** field to store the entire token. 1. Go to **Setup** > **Object Manager** > **Work Order**. 2. Click on **Fields & Relationships** > **New**. 3. Select **Text Area (Long)** as the field type. 4. Name the field (e.g., `SharinPix Album Token`) and set the **length** to the maximum value (`131,072` characters). 5. **Save** the field. This field will store the full token returned by the flow.

### **Step 2: Configure a Record-Triggered Flow** 1. Go to **Setup** > **Flows** > Click **New Flow** 2. Choose **Start From Scratch** and click **Next** 3. Choose **Record-Triggered Flow** and click **Create** 4. Set the following values: | Setting | Value | | --------------------- | ---------------------------------------- | | Object | Work Order\* | | Trigger | A record is created or updated | | Set Entry Conditions | *Status* Field *Equals* to *In Progress* | | Optimize the Flow for | Actions and Related Records | | Add Asynchronous Path | On | \*Please note that the *Object* Setting can be configured as desired.

### **Step 3: Add the Action to Generate the Album Token** 1. For this example, we will create a [SharinPix Permission](https://docs.sharinpix.com/documentation/access-and-security/sharinpix-permission-object-how-to-create-and-assign-custom-permission) of type A*lbum* with the following abilities:

2. On your flow, add an **Action** element 3. Search for `Sharinpix__GenerateAlbumTokenAutomation` 4. On the **Action** modal for `Sharinpix__GenerateAlbumTokenAutomation`, populate the fields as indicated below: | Field | Example Value | | ------------------------------- | ------------------------------------ | | Record ID | Triggering WorkOrder > Work Order ID | | Expiry in Days | 10 | | SharinPix Permission Name or ID | Album Permission\* | \*Note that if no **SharinPix Permission** is specified, the user will receive an album token with basic abilities. {% hint style="warning" %} **Warning** * If the expiry value is not specified, the token will default to 30 days. If the token should not expire, the expiry value should be set to zero (`0`). This field only accepts whole numbers; decimal values are not supported and will result in an error. {% endhint %}

### **Step 4: Add Update Element** This step is used to store the token generated by the Apex action into the custom field `SharinPix_Album_Token__c` you created on the Work Order. 1. Add an **Update** element 2. Select **Use the Work Order record that triggered the flow** 3. For this example, we will not add any filter conditions. 4. In the **Set Field Values for the Work Order Record** section, populate it as indicated below:

Field	Value
SharinPix_Album_Token__c	Outputs from sharinpix__GenerateAlbumTokenAutomation.SharinPix_Album_Token__c

### Step 5: Save and Activate the Flow **Save** the Flow and click **Activate**.

## Demo To test the Flow, create or go to a Work Order record and set the *Status* field to *In Progress*. After the flow runs, the generated token will be stored in the `SharinPix_Album_Token__c` field of the Work Order. You can view it directly from the record detail page to confirm that the token was generated successfully.

{% hint style="info" %} To use the generated token to open a SharinPix Album in online mode, you can refer to this article: [SharinPix Mobile App: Online Mode](https://docs.sharinpix.com/documentation/mobile-app/sharinpix-mobile-app-online-mode). {% endhint %} The image below illustrates the SharinPix Album configured with the permissions outlined in the [Album Permission](#step-3-add-the-action-to-generate-the-form-token) above.